Stop losing margin to stock drift and supplier paperwork. Practical AI that reconciles inventory across channels, matches supplier invoices, and keeps price lists current — with payback inside a quarter.
Wholesale and retail SMEs in the UK lose margin to two silent drains: stock that doesn't match the system and supplier paperwork that consumes a buyer's week. Both are fixable with off-the-shelf AI plus a small amount of integration work.
We deploy AI that reconciles SKUs across channels, forecasts reorders before stockouts hit, and reads supplier invoices straight into your accounting stack — typically pays back inside a single quarter.
Common Operational Pain Points
SKU levels drift between Shopify, Amazon, EPOS, and the warehouse. Staff burn hours investigating discrepancies, and busy SKUs oversell before anyone notices the drift.
Invoices arrive as PDFs and email attachments, then get manually matched against POs and goods-receipt notes before anything posts to Xero or Sage. Errors slip through and month-end drags.
Supplier price changes land as spreadsheets and PDFs. Someone re-keys them across channels — slowly and imperfectly — so margin quietly leaks on lines where the cost moved but the price didn't.
The same handful of questions — order status, returns, product details — consumes most of the support queue, while staff copy-paste between the helpdesk and order systems to answer them.
How It Works
Each workflow connects to your existing systems. No rip-and-replace required.
Trigger: Sales and warehouse feeds sync on schedule
Drift caught before it becomes an oversell or a stockout
Trigger: Supplier invoice arrives by email or upload
Same AP team processes 3× the invoice volume
Trigger: New supplier price list received (PDF or spreadsheet)
Cost changes reach shelf prices before margin leaks
Real numbers from real wholesale & retail engagements.
Fewer stock-discrepancy investigations
Invoice volume handled by the same AP team
Monthly oversell losses prevented on busy SKUs
Inbound support tickets deflected
Wholesale & Retail
Each ships in weeks, not quarters, with a clear ROI signal. Pick one, prove the value, then scale.
Match SKUs across Shopify, Amazon, EPOS, and your warehouse system in near real time. Catches drift before it becomes a stockout or an oversell.
Cuts stock-discrepancy investigations by 70–85% and prevents £10k+ per-month oversell losses on busy SKUs.
Forecast model that ingests sales history, seasonality, and lead-time data, then writes reorder suggestions into your buying tool with a confidence band.
Buyers cover 3× more SKUs in the same time; held-stock value typically drops 15–25%.
Reads PDF and emailed invoices, matches line items against the PO and the goods-receipt note, flags discrepancies for a human only when the model is unsure.
Typically 60–80% reduction in manual AP review time; same headcount processes 3× the invoice volume.
Tier-1 agent that answers 'where's my order', returns/refunds, and product questions from your own help-centre and order data. Escalates anything ambiguous.
Deflects 40–60% of inbound tickets; first-response time drops from hours to seconds.
Generate consistent, on-brand product descriptions for thousands of SKUs across channels, with built-in retrieval of your tone-of-voice guidelines.
10–20× faster catalogue rollout with measurably higher conversion than supplier-default copy.
Our 6-Step Approach
We help SMEs design and deploy AI-powered workflow automation that delivers real results — safely, efficiently, and with your team in control.
We map the manual process end-to-end: systems involved, current time cost, error points, and business impact.
We select the workflow with the strongest mix of pain, feasibility, and measurable ROI — so you start where it matters most.
We build a small AI-assisted workflow using your sample data, screenshots, exports, or existing documents. No dummy demos.
We add review points, exception handling, confidence thresholds, and fallback rules — so nothing runs unsupervised until you trust it.
We test the workflow with real users and measure time saved, errors reduced, and adoption issues before scaling anything.
We scale the workflow and integrate it properly — or stop if the numbers do not justify further spend. No lock-in.
A structured approach focused on real business outcomes.
Automation with the right controls, transparency, and accountability.
Measure, learn, and improve — so your operations keep getting better.
30 minutes. We look at your stock reconciliation, supplier paperwork, or support queue, estimate the hours and margin you can recover, and tell you honestly whether automation is worth it for your business.
Book Your Free Audit